TO: Board of Selectmen
FROM: Carter Terenzini, Town Administrator
RE: Administrator’s Weekly Report
DATE: August 23, 2018
CC: All Departments

Important Notice to All Departments
Job Openings: Director of Public Works
                               DPW – Truck Driver (CDL)
                              Seasonal Laborer (10 week)
Business Meeting or Workshop: The following is intended to supplement agenda items where a
full memorandum may not have been required or updates are needed.

 

 

 

Weekly Report: We finalized the 08/29 interview teams and scheduling with four prospective Management Fellows. One did drop out a bit earlier today, but I am still very pleased with the pool. We have received one inquiry on the Roofing specifications, so we will get the addenda posted by Monday with bids remaining on target. This will provide an opportunity to seek supplemental funding for this and the Senior Center siding – if needed – at the Fall TM. I have advised the Capital Committee we may need to submit projects for review, so we can try to have any such needed report by the time we ask you to vote on the final warrant. I have begun drafting a repair of private ways bylaw, special legislation and adoption of the statute allowing for deferral of payments by certain elderly. As you may know we need to get pricing on the engineering study needed for Stoney Bridge Road. I’ve spoken with John Henshaw who informs me the CPC may be able to provide some funding for someone to write the RFP using the state model. I’ve reached out to two engineering firms to see if they can do this for us on a very quick turnaround. Much of our time (4+ staff hours) was spent on addressing questions raised about our several financial reports which I have also provided to you. I do have to say that at some point we will no longer be able to continue to provide these kinds of detailed responses unless coming by means of a formal committee vote or a public records request. We are seeking proposals on survey and title work for Baldwinville Elementary School and agreed with Mr. Henshaw these are 100% eligible under our CPC appropriation. We had the kick-off of our CDBG planning. Mike P. should have a follow-up memo out to all within two weeks. Our several interns. work study students ended their service with us. While the program is in some jeopardy due to scheduling changes at the High School we have reached out to the Superintendent to see what can be done to preserve it

Administration & Finance
Town Accountant: This week has been very discouraging as I have worked with Carter on a number of email concerns about the financial reporting. We have addressed every concern with explanation, but none the less very time consuming and as I said before discouraging. I completed the final quarterly report and presented it to selectman on Wednesday. Today we interviewed for finance clerk in the Treasurer/Collector office and found a great candidate for the job


This report can be seen in its entirety on the town website under departments / town administrator.