MEMORANDUM - OFFICE OF THE TOWN ADMINISTRATOR
To: Board of Selectmen
From: Carter Terenzini, Town Administrator
RE: Administrator's Weekly Report
Date: August 25, 2016
cc: All Departments
Business Meeting: N/A
Weekly Report: We have received a new contract from the MART for our van which has substantial negatives to us mid this budget year ($1I k+/- partial FY loss in revenue). Dianna and I are working on this and will advise ASAP. I had several lengthy conversations with Abrahams Associates and our FY '13 Auditor re: the OPEB valuation. I'll be bringing you a request to set the base valuation year as of FY '15 at your 09/12 meeting. We also discussed (and Kelli has worked on) trying to establish the FY ' 12 ending balances versus the FY ' 13 beginning balances for our meeting with Melanson as we try to tie down loose pieces to become auditable for FY ' 13. I've prepared an addition to your 10/20 Fall Town Meeting relative to the school's drainage easement and shared the same with them as to the information I need for your action on 09/26. I toured the Highway yard, finalized the Request for Quotations for the used 6-wheel dump truck and issued the same, circulated a sample bid package for Town surplus to the Highway Administrative Assistant to see if we think we can accomplish such a sale this fall yet to clear out space now taken up by the 15"- vehicles and other such surplus. I've begun a draft of a Disposition of Surplus Property policy for 09/22. I met with the PD Chief and Architect to review a potential bid schedule and the timing of the needed Bond Anticipation Note(s). I've reached out to DOR to arrange a sit-down with the lead processor on state house notes (which can go up to $1M). We also discussed the need for an Owner's Clerk of the Works and should be able to advise you on this shortly. I've continued discussion with the finance units relative to ensuring we have back-ups for payroll, AP and basic functions. We will have a team sit-down to review work-flow after Labor Day as we work toward any proposed revisions. I wrapped up the work of the Fire Chief Screening Panel and took care of all arrangements for your final interviews of 09/24.
from Town website - first paragraph of "report"
posted by Jeff Bennett
