TO; Board of Selectmen
FROM: Carter Terenzini, Town Administrator (part time)
RE: Administrator's Weekly Report
DATE: November 2, 2017
CC: ALL Departments
Positions Now Open: PT Police Officers and Dispatchers
Fall Town Meeting: 7:00 P.M. on November 14 at Narragansett Regional Middle School
Town Hall Hours Change 11/01 (Mon 7:30a to 6:30p; T/W/Th 7:30a to 4:30p)
Please post notices now and prepare to change web pages and printing CoB 10/31
It's not too early to begin to think about your FY '19 OPEX and CAPEX budget requests.
Expect budget guidance on or about 12/01/17 and submissions due back on or about 01/01/18
Please make sure all of your units and committees are submitting their projects to the CPC!
Business Meeting or Workshop: The following is intended to supplement agenda items where a full memorandum may not have been required or updates are needed. N/A
Weekly Report: I taped a 1 hour show with Steve Castle to explain and discuss the various warrant articles and had the opportunity to do the same with the incoming Gardner News reporter who wil be replacing Christine Smith. Now that we have removed the "Interim" from the title, I'm looking to possibly do such informational show each month. I would appreciate suggestions of topics you think would be of interest to the community. I met with severa residents of Day Mil and subsequently attended the ZBA where - upon remand of the case - they did remove the over 55 condition from the development's comprehensive permit. This will resolve this matter. As you can see from the agenda, the major work effort was spent preparing FY "19 revenue projections, a staff response to the AC's presentation, working with our financial advisor on the next round of BANs, and preparing a Town Meeting Voter Information Guide for your consideration (please review the 10/27 report for possible distribution of article advocates) We have had a number of questions about whether or not the ConCom reviewed the elementary school project and if it complies with our storm water by-law. The bottom line is all requirements have been followed. I'l get you the detailed memo early next week. The management fellow started on Monday and has begun on special projects including the preparation of the information letter and affidavits for use of the finance team in clearing out the multitude of heck tailings. He has begun the development of a full organization chart on how this will be deployed and used for our web site and new email protocols.
Town Accountant: Laura and I worked on the benefits for all active and retired employees to make sure all the deductions and insurance coverage's are correct. Laura also has a the accrual numbers to enter for the employees to have their sick, personal and vacation appear on their cheks. We are waiting for Harpers to complete the set up and they hope to have this completed sometime in November. Continue to work with Cheryl each week on the different aspects of the Treasurer/Collector job that I can help with. Both Cheryl and Laura are making great strides in the learning of their positions.
Nothing personal here, but I think it would have been better if the selectmen had hired the experience and certified collector/treasure rather than going with an inexperienced person. That would have been in line with another Town Meeting vote and in my opinion, this board of selectmen seem to have a hard time with that subject. Following Town meeting votes, following Town by-laws and following state law seems to be a problem with this board of selectmen. This is not the past, this is in the here and now.