Wednesday, July 12, 2017


Templeton Advisory Committee
Meeting minutes from June 21, 2017
Conference Room
Town Hall, 160 Patriots Road, Templeton, MA 01438

Present: Paul Grubb, Julie Farrell, Bev Bartolomeo Darlene Buelow, Robert May, Wil Spring, Jeff Bennett
Note: Darlene Buelow arrived at 6:25 P.M. so votes taken prior to her arrival involved only 6 members

Call to order at 6:00 P.M.
Pledge

Accept minutes from June 7, 2017
Motion to accept by Julie Farrell
Second by Bev Bartolomeo
Yes all members present at 6:05 P.M. with no changes/corrections

Chairman makes note there is no budget versus actual this month.

Snow and Ice general ledger printout not available electronically and members were not able to properly prepare for meeting so this item was tabled until next meeting.

Motion to table by Julie Farrell
Second by Robert May
Yes all members present at 6:11 P.M.

Discussion concerning E911 grant funding/salaries.
Again, document not available electronically so members could not properly prepare prior to meeting so this item was also tabled until the next meeting.

Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes all members present at 6:15 P.M.

Discussion on Stabilization fund balance (s), chairman states there is no response from Town Accountant so far on this issue. Electronic copy concerning Town Meeting action involving stabilization fund (s) from Town Clerk. Due to lack of information, this item was also tabled.
Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes by all members present at 6:18 P.M.

Further discussion on the Town’s stabilization fund with the Chairman talking about the audits differing from what state website of the DOR/DLS shows Templeton having in it’s stabilization fund. Still questions on the stabilization and the differing balances. How did this happen since it requires a 2/3 vote of town meeting to put money in or take money out of the fund. Further discussion on this was tabled until next meeting.

Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes by all (seven members) at 6:28 P.M.

Committee discussed meeting with the DOR/DLS.
Question (s) by Julie Farrell; what needs to be done to get free cash certified and tax rate set on time?
What is the additional information needed to get FY2016 free cash certified?
What will be the effect on FY2018 tax recap sheet to fix prior errors?
Advisory Committee meeting of June 21, 2017 at Town Hall Conference Room

Motion to request a joint meeting with selectmen to prepare for the June 28, 2017 meeting with the DOR/DLS.

Motion by Paul Grubb
Second by Julie Farrell
Yes by 6 members with the Chairman not voting at 7:15 P.M.

A special financial report; memo –draft memo, citing a report will be forth coming to include the omitted Advisory Committee submitted information in the 2016 Annual Town report.  A motion to resubmit the original document (s) for inclusion in the special financial report.

Motion by Bev Bartlomeo
Second by Julie Farrell
Yes by all at 7:35 P.M.

A request for transfer of funds from the Town Administrator to pay legal bills.

Since no budget versus actual was available and no one from the selectmen, Town Administrator or town accountant were present, the Committee voted not to approve the transfer at this time.

Motion to approve transfer by Jeff Bennett
Second by Darlene Buelow
Vote Yes: Darlene Buelow, Wil Spring

Vote No:  Jeff Bennett, Robert May, Julie Farrell, Bev Bartolomeo, Paul Grubb
Vote at 7:44 P.M.

Motion to request a copy of the most up to date budget versus actual document – electronically.
Motion by Julie Farrell
Second by Robert May – yes by all at 7:47 P.M.

Reorganization of the Committee:
Chairman: Motion by Jeff Bennett for Wil Spring as Chairman – yes by all at 7:50 P.M.
Vice-Chairman: Motion by Jeff Bennett for Julie Farrell was respectfully declined.
Vice-Chairman/second motion by Wil Spring for Jeff Bennett, 6 yes and 1 no (by Jeff Bennett)

Clerk: Motion by Julie Farrell for Paul Grubb – yes by all at 7:55 P.M.

Advisory Committee representative on Capital Planning:
Motion by Julie Farrell for Robert May,
Yes by all at 7:53 P.M

Nothing under old business.
New business:
Cemetery Perpetual care was brought up by Bev Bartolomeo.

Motion to request an updated copy of all the perpetual care funds from fiscal year 2011 to present. (electronically)

Motion by Bev Bartolomeo
Second by Julie Farrell
Yes by all at 8:04 P.M.

Motion to adjourn by Julie Farrell
Second by Bev Bartolomeo
Yes by all at 8:16 P.M.