FROM: Carter Terenzini, Town Administrator
RE: Administrator's Weekly Report
DATE: December 14, 2017
CC: All Departments
Town Hall will be closing at noon on Thursday, December 21, for the Holiday. Other Town
Offices will be closed at noon on Friday, December 22, for the Holiday.
All Town offices will re-open on Tuesday, December 26, 2017
Important Notices
Budget and Legislative Packages Are Due January 2, 2018
Please make sure all of your units and committees are submitting their projects to the CPC
We are having a continuing problem with CH. 30B procurements. Please confer with this
office before entering into any purchase or contract with a value of greater than $2,500.00.
More formal guidance will be issued in mid January after conferring with the BOS.
Business Meeting or Workshop: The following is intended to supplement agenda items where a full memorandum may not have been required or updates are needed.
Weekly Report: We opened the bids for the timber cut at the landfill and highway site (s). Our estimate was for a gross income of $15k with a net of $10k. The actual bids are closer to a gross income of $21k with a net of $15k. This will be on your 1/08 agenda. We have rejected the Police Station bids. The Chief met with the project manager and others to try and see where the major differences were between the estimates and the final bids. He will be prepared to brief you at your January workshop along with a plan to go forward. The several offices of the Treasurer/Collector and Development Services have been relocated. While we have a few more things to do over the coming year, this should address the safety concerns expressed by the Town Auditor. That said, the new security features for the Treasurer/Collector will mean a need to relocate the copying and faxing activities of some to the hall copier or other methods. Eric arranged for Jackie Abbott from the State's Operational Services Division to come to Town Hall on Tuesday to train staff members how to use CommBuys for state-wide contracts. Jackie trained staff members on how to make purchases and post bids for services on CommBuys. The staff felt more confident and prepared to use CommBuys in the future after the training. Along with Eric Politt, the following people attended: Eric Baker Dispatch, Felicia Kuehl, the accounts payable clerk from NRSD, Holly Young from the BOS office, Mallory Seamon of development services and Pam Rogers from DPW office. COA and Fire both wanted to attend but had other obligations. They will receive training on CommBuys in the near future.
Assessors: The past two weeks have been very busy in our offices as work was being done in getting bills ready for 3rd and 4th quarter billing. Exemptions have been posted; liens for utilities have been placed on the tax bills. The actual FY 2018 Real Estate and Personal Property Commitment was processed on Tuesday afternoon and the files have been sent to the Collector/Treasurer office to export to the billing company. This year's tax bills bring a tax rate of $16.72 (an increase of .60 cents per thousand valuation) One reason for the increase is for the elementary school feasibility studies that were never committed in 2009 and 2013 thru 2015. Also real estate property values have increased this year.
Assessors: The past two weeks have been very busy in our offices as work was being done in getting bills ready for 3rd and 4th quarter billing. Exemptions have been posted; liens for utilities have been placed on the tax bills. The actual FY 2018 Real Estate and Personal Property Commitment was processed on Tuesday afternoon and the files have been sent to the Collector/Treasurer office to export to the billing company. This year's tax bills bring a tax rate of $16.72 (an increase of .60 cents per thousand valuation) One reason for the increase is for the elementary school feasibility studies that were never committed in 2009 and 2013 thru 2015. Also real estate property values have increased this year.
