Friday, July 29, 2016

email trail of a record request from the Advisory Committee, no form, no forwarding to Holly, no check with the selectmen first. Apparently, residents are not on the list containing who can view records of spending of public funds. The below email also seems to show who has custody and knowledge of Town financial records, if only this much interest had taken place on the fiscal 2017 budget spread sheet.



Kelli 
Thank you, you are doing well please let the BoS have a look prior.

Thank you
John Caplis 

Sent from my iPhone

On Jul 28, 2016, at 3:10 PM, Kelli Pontbriand <accountant@templeton1.org> wrote:
I was waiting on the last of the Revenue…and I think Kate got it all entered today…so you will have it on Monday…I want to just go over it one more time before I send it out.

Kelli Pontbriand
Accountant
Town of Templeton
978-894-2765

From: Templeton, MA Advisory Board [mailto:templetonadvisoryboard@gmail.com]
Sent: Thursday, July 28, 2016 2:57 PM
To: accountant@templeton1.org
Cc: Nodrog here; Wilfred Spring; Kate Fulton; Jeff Bennett; Beverly Bartolomeo; Julie Farrell; Selectman Caplis
Subject: End of year Budget to Actual for FY16

Kelli,

Last week I asked if the the Advisory Committee would be able to get the End of Year Budget to Actual for FY16.  It was indicated that it would be ready this week.  Will it be available this week? The Committee is meeting next Wednesday and it will be necessary for us to receive it by then in order to help us with reviewing the BOS proposed budget changes for FY17.

Thank you in advance for providing the BvA for FY16

Wil


posted by Jeff Bennett

Thursday, July 28, 2016

What you could get from a public records request from within the office of the Board of Selectmen.

Hi Jeff:

Please fill out the attached form. This makes it easier for this office to keep track of all of the public records requests.
 Thank you.

Holly A. Young

I am unsure of why or how you would interpret “I am forwarding this to Holly in the selectman office.   Please note that all records requests need to be directed to the Selectman’s office.”
as a refusal of responding to your public records request. Per the M.G.L. and the Secretary of States office, “Anyone may request records directly from the records custodian”, which in the case of Templeton, is me, per my job description and designation by the Selectmen. I realize that the M.G.L. describes any person that has physical custody of the records as a Records Custodian. However, as ALL documents regardless of which office they are kept in, are the property of the Town of Templeton, the Selectmen’s Office is the preferred avenue for records requests to come through.

I am not sure, however, that you are aware that with the current M.G.L. still in place, “Such request may be delivered in hand to the office of the custodian or mailed via first class mail. A written request is not required but is recommended. An oral request made in person (not by telephone) is permitted.” I do not see anywhere in the law that states that requests received via email must be answered or that it is the correct manner to request records. Regardless, our offices have been very cooperative in getting the documents you have requested via email to you in a timely manner. However, I see no reason why you cannot cooperate with the Town and fill out a standard form and email that to me as the Records Custodian so I may respond to your request.

I will respond to your request within the legal time limit and you may consider my response as a response to the email you sent to the Town Accountant.  

the following is from the public records guide, available online to anyone.

The Request: There are no strict rules that govern the manner in which requests for public information should be made. Requests may be made in person or in writing. Written requests may be made by mail, facsimile or email.(10) A requester must provide the records custodian with a reasonable description of the desired information.(11) A records custodian is expected to use his or her superior knowledge of the records in his or her custody to assist the requester in obtaining the desired information.12
Attend the next meeting of the Advisory Committee and you may see who received a 15.85% raise recently (it could be someone in the office of the selectmen.

I also have copies of other public record requests by email that were provided to others (not me).


posted by Jeff Bennett
So much for the new transparency in Templeton, request a public record, a schedule A, that the Town Accountant is responsible for filling out and you get the check with the selectmen, or "I am forwarding to the selectmen and all public record requests must go through them" Fill out this form they say (personnel in BOS office) I decide what goes out, etc etc.
Below is what I got from the Secretary of the Commonwealth (Secretary of State)

Must my request be in writing and do I need to use a specific form?
 A written request is not required but is recommended. An oral request made in person (not by telephone) is permitted. To appeal the records custodian’s response to the Supervisor, however, a request must be in writing. There is no specific form that must be used to request records, nor is there any language that must be included in such a request. A records custodian may provide a form, but cannot demand that the form be used.

The schedule A form (a detailed statement of revenues and expenditures) is prepared by the Town Accountant who is responsible for this (normally) and the selectmen have nothing to do with it, as far as filling it in or keeping it, it belongs in the finance office and it is filed to the DOR by a predetermined due date. State aid payments may by law be withheld if this is not done. So the person who is responsible for filling this out and is the keeper of these items (custodian) but is not allowed to release them?  In my view, this is equal to refuse to provide them. I will see what the Secretary of State has to say about this and the filling out of a form. Again, so much for transparency here in Templeton. I am curious to see what an email to the DLS gets me.

As one saying goes, talk is cheap and good whiskey costs money.
As a quote attributed to Ronald Reagan states; "if you cannot make them see the light, make them feel the heat"

posted by Jeff Bennett
Requesting public records in a Town under twenty thousand residents: this may be of interest to you:

Sent By:
Brian Ferrarese (SEN)   On:Jul 07/19/16 12:14 PM
To:jpb01468

Hi Jeff,

I apologize for not getting back to you on this.  The law reads that towns of less than 20,000 people may NOT charge for the first two hours.

A reasonable fee is defined as a rate equal to the lowest paid employee who has the necessary skill to perform the work and cannot exceed $25/hr.  Black and white copies are limited to 5 cents per page.  Under these new guidelines, a $650 charge from a city or town less than 20,000 people would have to be 1,000 pages ($50), and 26 hours of work at the maximum $25/hr rate (2 free hours plus 24 hours x $25). 

I hope that this information is helpful, and again I apologize for the delay in response.

Brian


posted by Jeff Bennett

It would seem this is email shows that selectmen not only knew of the changes made to budget spread sheet after they voted on it, they approved of them by not speaking on it at Town meeting. They did nothing, they sat there and let it happen.

Budget
Sent By:
Robert Markel   On:May 05/13/16 2:59 PM
To:Mark Barrieau; Bev Bartolomeo; Katharine Fulton; Michael Greene; jpb01468; Gordon Moore; Wil Spring
Reply to:Robert Markel

I was about to print the FY'17 budget with Advisory Committee recommendations.  Decided to check all formulas and found that the TAB budget recommendation is $19K over.  
Recommend that you convene tomorrow and vote changes.  The Selectmen are going to vote the change that I implemented with regard to the Veterans Services budget, although they have already approved the changes.  
Bob
Robert T. Markel
Interim Town Administrator
Town of Templeton
160 Patriots Road
East Templeton, MA 01438
(978)894-2753


posted by Jeff Bennett

Tuesday, July 26, 2016

By Kim Ring TELEGRAM & GAZETTE STAFF

Posted Jan. 15, 2008 at 6:00 AM 

SPENCER
After interviewing for jobs in Vermont and Ohio last year and being turned down for both, Town Administrator Carter Terenzini has tendered his resignation, but it is unclear where he is headed next.
In a surprise move midway through last night’s meeting of the Board of Selectmen, board Chairman Vincent P. Cloutier made the announcement.
“This evening I regret to inform you that Carter Terenzini has officially resigned as town administrator,” he said, reading from a prepared statement. Mr. Cloutier said the board had not asked for Mr. Terenzini’s resignation.
Board members later met behind closed doors to begin working out details of Mr. Terenzini’s final weeks. His contract requires 90 days’ notice and no date has been set for his departure.
Mr. Terenzini was the town’s first administrator; he started work here in June 1999.
His tenure was colorful and, at times, controversial, though Mr. Cloutier said, “Whether you agreed with him or not, he has a style all his own and I believe that history will remember him in a very positive light.”
In 2005, Mr. Terenzini was criticized for submitting a misleading résumé for a job in Ashland. The document indicated he had a bachelor’s degree in public policy-administration, which, at that time, he did not. He sent a letter correcting the information to that town’s selectmen, but was passed over for the job.
He has since earned a master’s in business administration from Heriot Watt University in Edinburgh, Scotland.
In 2006 he was disciplined behind closed doors for having a romantic liaison with a Town Hall employee. That incident had some residents calling for his ouster.
Last year he applied for, but did not get, two jobs. He was not selected for one in Barre, Vt. He sought a post in Oberlin, Ohio, but officials there removed his name from consideration for the city manager’s job after learning he had neglected to tell them about the Town Hall affair.
Still, selectmen last night said they were saddened to hear that he would be leaving.
“I will miss you sorely,” Peter J. Durant said.
Selectman John T. Gagnon said Mr. Terenzini “established a very good base in which the next town administrator can move forward.”
Board members voted to spend $8,000 to advertise the position. They said they will not comment further on Mr. Terenzini’s resignation.
In a prepared statement, Mr. Terenzini said he told people when he was hired that he planned to stay at the Spencer job from three to five years.
“The average life span for a manager who is any community’s first experience with this form of government is 1-1/2 years,” he said. “By any measure I have now enjoyed several lifetimes here in Spencer.”
Mr. Terenzini declined to say whether he has found another job. In his statement, he said the town has come a long way in the past nine years with sound finances and an emergency response system that was “tested by tragedy” in a incident during which an excess amount of lye was released into the town’s water supply.
posted by Jeff Bennett
 A Small World:
Sterling residents were introduced for the first time to the contenders for the position of town administrator during an evening of interviews held by selectmen on Nov. 14.
Residents must wait until final discussion and a vote by the board at its regular meeting on Wednesday, Nov. 20 to find out who will fill the post at the end of the year. The decision will be posted on thelandmark.com.
Recommended as the top three candidates for the post after Town Administrator Search Committee members conducted the research and pared the list down to Athol Town Manager Michael Slzosek of Ludlow, Moultonborough, N.H. Town Administrator Carter Terenzini of Spencer, and Templeton Town Coordinator Jeff Ritter of Harvard.
Selectman chairman Ronald Furmaniuk and vice chairman Brian Patacchiola were present for the interviews. According to Furmaniuk, although selectman Robert Cutler was unable to attend in person, he was watching the interviews from home through the local access programming. After the conclusion of the interviews, Furmaniuk and Patacchiola praised the search committee’s efforts, noting that all three were “excellent” candidates. Patacchiola remarked that he was “incredibly impressed” and “very excited” with the top choices, adding that each expressed “a pretty unique personality” and management style. He added that any one of the three would fit well in Sterling.
Slzosek, who has been town manager in Athol since 2012, had previously served in the same post for a little more than two years in Uxbridge and prior to that as town administrator in South Hadley and Ludlow. He had also run his own private law office from 1992-2004.
Slzosek said being involved with many elected officials over the years has influenced his management style, which he describes as collaborative and involves regular meetings with department heads and periodic staff meetings. “I try to get everybody on board,” he commented, adding, “I like people to follow my lead because they understand we’re going in the right direction, not because I pointed them there.” Slzosek stressed his “open door policy” which in Athol, he jokingly remarked, has left him with a rare opportunity for lunchtime breaks as that is when most come to see him over various concerns. He added more seriously, however, that regardless, “I get things done.”
Slzosek said he tends to be “fiscally conservative” in dealing with budgets. He noted that in his first year as Athol town manager, he worked to reduce town spending by about $300,000 because he felt the projected revenues would not support the higher budget.
During his interview, Terenzini noted he has more than 30 years of both public and private service, including his current position as town administrator for the town of Moultonborough, N.H. that he has held since 2008. Terenzini had previously served as town administrator for town of Spencer from 1999-2008, city manager for Mt. Morris, Mich. from 1997-1999, and town manager of Castleton, Vt. from 1994-1996.
In his letter to the search committee, Terenzini said, “You would be retaining someone with a reputation for team-building, innovation, and solid accomplishment who can generate enthusiasm over the driest of public policy matters.”
During his interview, Terenzini told selectmen that ultimately it must be a “good fit” between the town and its department heads and the choice of new town administrator. He said he was “realistic, creative, dependable” and a “strong communicator.”
Terenzini remarked that public service “is something that I enjoy, I have a passion for. I believe that a well-rounded government, a fiscally conservative government, a frugal government can be a positive factor in people’s lives in developing a sense of quality of life, of personal safety, of property safety, of educational opportunity that allows them to be and the community to be all that it can be.”
He pointed out some of the major issues facing Sterling, including infrastructural needs of town roads, the growing school budget, and services for seniors. He noted that it is the job of the Board of Selectmen to give him goals to work on, but at the end of the day, “It’s the people’s town.”
The third interview was Jeff Ritter, who lives in Harvard and has been serving as town administrator for Templeton for about one year. Previously, he had served as town administrator for about two years each for the towns of Hatfield and Harvard.
In his comments to the board, Ritter said, “frankly, my strong suit is my ability to facilitate.” He said that in his current role in Templeton, he has aided in a complete restructuring of the core of the town with the hiring of a new town treasurer and town counsel, and a new financial general ledger, charter of accounts, payroll system, Web site and email system.
“I work first and foremost for the board,” he said, “but through you, I work for the citizens, the taxpayers of Sterling.” He said his focus would be working on “common issues to move the town forward.”
Ritter noted that he would bring to the job his three-legged belief system: fact, law and transparency. Through this system, he would always seek out the solid facts in any pursuit or goal, determine whether these facts meet with local, state or federal law, and also conduct “the public’s business in public.”
He said that everyone in the town has the right to know what is being done and how. “There are no secrets. There can be no secrets,” he said. Like Slzosek, Ritter noted his belief in an “open door policy.”
Ritter said he believed that the job of the Board of Selectmen should be policy making and planning, but that the actual daily implementation of these policies and planning efforts should be done by the department heads and staff.
He said what attracted him to Sterling was the town’s possibility for future planning and growth.
He said town officials are in a good position to “drive change” and look into how the town can possibly grow by attracting light industry to Sterling while retaining its old New England charm, character and traditions. He also urged the possibility of planning for future projects and creating project plans and specs to be able to act quickly on state funding that might be made available.
Patacchiola said that officials are looking for a new administrator who “understands and cares about where we live.”
He added that the new town administrator should be passionate and invested and active in the community and should be able to work well with the staff.
Current Town Administrator Terri Ackerman will retire by the end of December.
Due to accumulated vacation time, she will remain on the town’s payroll until early January and has promised to assist in the transition when the new town administrator begins work.

posted by Jeff Bennett