TO: Board of Selectmen
FROM: Carter Terenzini, Town Administrator
RE: Administrator’s Weekly Report
DATE: November 8, 2018
CC: All Departments

Important Notice to All Departments 

Open Positions 

On-Call Plow Operators - DPW 

Driver/Operator/Laborer – DPW 

Clerk – Treasurer/Collectors Office 

Accepting Applications for Hired Equipment for Plow Operations 

(Better tell dave smart Town is hiring big bad contractors)

Business Meeting or Workshop: This is to expand upon items where the attached memos may need some expansion or where a full memo was not required.

5. b. This is required to determine if you will have a single or split tax rate. Once you make this decision, we can finalize our submission to DOR of the so-called recap sheet and set the tax rate.

5. f. This is from your workshop of 11/07 with a few minor changes as discussed. Please notify us of any further changes you might like by CoB 11/13 that we can have them prepared for your final action on 11/14. 5. h. We had six great submissions which I narrowed down to three for interviews by me, Adam L. and Bob S. After presentations and interviews we narrowed our interest to the firm of Milone and MacBroom at which time we opened the fee proposal. Thankfully, upon opening the fee proposal, we found that they were within budget (As we told you the fees ranged from $35k to $143k. I’m not sure why the others were so high - and we had no clue which fee was tied to which vendor as I had the AA open them, so we knew only the range – but I will tell you it was a concern for a bit. Fortunately, their fee proposal allows us some room for change orders to develop the information required by various grant agencies.

5. i. This is to rollover the current BANs on the School and PD together with an additional tranche of $9m for the school. At this time, it appears we will have our credit rating in time to take a portion of the BANs to permanent financing in February. The balance will go to Bond about12 to 18 months later. This will mean there will be a full payment on those Bonds in the FY 20 budget and we can phase the tax rate impact in over a couple of years.

5. j. This is for the Board to discuss what type of presentation it will be making and what it hopes to gain from the All Boards Meeting.

Weekly Report: We had a meeting/tel con with representatives of FEMA, MEMA and Rich Curtis our EMD concerning emergency funding we are eligible for relating to the March 13-15 storm. We have completed a draft damage inventory and have a 60-day window to finalize it. We can get 75% of cost items which are above $3k resulting in a potential reimbursement to us of $17.5k+/- at this time. We filmed another Talk of the Town, completed another evaluation and prepared adverts for the several open positions and contract opportunities as well as finalizing Draft contacts for Stone Bridge and hired equipment.