TO:        Board of Selectmen
FROM: Carter Terenzini, Town Administrator
RE:        Administrator’s Weekly Report
DATE:   August 16, 2018
CC:        All Departments

 

Important Notice to All Departments
Job Openings:    Director of Public Works
                                  DPW – Truck Driver (CDL)
                                  Seasonal Laborer (10 week)

 

 

 

Weekly Report: I conducted the Laurel View meeting with much time required for preparation and follow-up. I carried out eight interviews with prospective Management Fellows. Final interviews are tentatively set for 08/30 and we have asked if someone from the BoS would like to sit in on that process. We have what looks to be solid pool of candidates for DPW Director and will begin to assemble the interview team on that for the next week or two. We have received some sample RFPs on the Field Data Collection and Replacement Option study from DER and will attempt to finalize and get that out ASAP as we will need to fund it at the Fall Town Meeting.
Administration & Finance
Town Accountant: As Cheryl was out of the office Tue – Thus I had to get the warrant and payroll all completed on Monday. Tuesday was spent trying to get everything put away and organized in my new office location. Wednesday was a catch up day for all the work from July that had been put on hold so that I could get the Town ready for the auditors. Thursday I spent most of the day with the workers comp auditor. During this audit we discovered a few errors that will need to be taken care of over the next few weeks. I got the final numbers from sewer today, so on Monday will finalize everything thing for year end and complete the final quarter/year-end report for the selectman for Wednesday.
Treasurer/Collector: Treasurer/Collector Out of the Office. Sue O’Coin from the Assessor’s Office covered the office.
Assessor: Returned to office after being out last week. Worked on Sales Analysis and submitted it to DOR DLS for approval. This is the first steps in the tax rate setting process. Computer and Vision upgrade is proceeding in the office smoothly and everything should be completed by the end of the month. New growth for this fiscal year has been updated to property record cards. Prepared for, attended and continue to finish up work from the Board of Assessors monthly meeting held Tuesday. Notices were mailed out to Veterans so many are coming in with their paperwork and to sign their applications for FY19 exemptions. A reminder to residents to come in with the necessary paperwork and apply for your FY19 exemptions. Sue worked on Chapter land paperwork and letters will be going out next week to the owners to file with the office by October 1st. Sue stepped up this week to help out the Collector/Treasurer office and as always kept our office running great while I was out.

Town Clerk: Still busy with marriage certificates. We had a lot of vital records request this week. Updated all the new registered voter from the RMV. Held the last day of registration session for the Sept 4th primary. Did some research for different departments.

Public Works
Highway Department: The roof on the Baldwinville Fire Station porch and the roof on the Highway barn office will be started this week. Both projects were approved in the previous budget and were encumbered to be completed in FY2019. The MS-4 (Storm Water Report) has been completed and submitted for FY2018. He highway department assisted the Buildings and Grounds department in adding rip rap to a retention pond @ the senior center to alleviate the wash out of loam from the heavy rain. Catch basins in the area of Pine Drive, Pheasant Lane &Baldwin Drive were rebuilt because they were failing. A beaver dam was removed on Henshaw Rd and also on Musket Dr. The one that was removed on Musket was rebuilt by the beavers overnight and a trapper was notified of the situation. The heavy rain caused the drain on Drury lane to not be able to keep up with the flow. That is an old stone culvert that will be cleared of debris and inspected for improved flow. Pot holes were patched on Partridgeville Road and Royalston Road. We are working on the several managerial projects:

•Update on Stone Bridge progress for grants.

•Senior Center siding bids have gone out and are due by 8/29/18 no later than 2:PM

•The Roof for the Templeton center fire FD have gone out as well and are due by 8/29/18 no later than 2:PM

•Laurelview was swept, as a courtesy, prior to an informal meeting to be held at 12:30 PM on 8/14/18 with Jim Vacarelo and Jim Fay to assist in identify troublesome areas.

•An evaluation of the streets on the common will be performed by David Hawkins of Arboriculture Services prior to the Sept 5th Select Board meeting, and he and will report to the Select Board his recommendation(s).

•Snow & Ice operations plan is ongoing, Mark is working with Mike Smith, consultant.

•STATUS on Street sweeping: All side roads are complete and Main Roads remain to be completed. •Stantec, a Road Surface Management System company (RSMS) is currently evaluating the roads program and has completed 45.73% of the roads in Templeton. Mark will be meeting with him next week.

•Leo Provencher will be assisting in the Department next week. Thus far he has work 10 hours for the cemetery department; we have in for another 39 hours.

•The chipper is down. •Work on the roof at the Garage should be starting soon. •There has been a process created to streamline and increase successful communications. All DPW issues need to come to Pam Rogers, Admin Assistant, at highway@templeton1.org or (978) 939-8666. This will be imputed into a database and to track each issue through resolution.

•Work towards addressing several IT issues are being identified and resolved if practical.

 

Templeton Fire/EMS: 08/01 - 08/15 we responded on 49 calls of service. 32 EMS calls, 10 Fire service calls, 6 motor vehicle accidents, and 1 kitchen fire. our primary ambulance is out of service, it is back at the manufacturer getting warranty paint repairs completed before the warranty expires. Our secondary ambulance was out of service for a few days with a unexpected breakdown, this is now fixed and in service. As of today, one of our two new firefighters/ paramedics has started with us, and our other is awaiting his physical. We expect him to begin with us in the beginning of September