Templeton Advisory Committee
Meeting minutes from June 21, 2017
Conference Room
Town Hall, 160 Patriots Road, Templeton, MA 01438
Present: Paul Grubb, Julie Farrell, Bev Bartolomeo Darlene
Buelow, Robert May, Wil Spring, Jeff Bennett
Note: Darlene Buelow arrived at 6:25 P.M. so votes taken
prior to her arrival involved only 6 members
Call to order at 6:00 P.M.
Pledge
Accept minutes from June 7, 2017
Motion to accept by Julie Farrell
Second by Bev Bartolomeo
Yes all members present at 6:05 P.M. with no changes/corrections
Chairman makes note there is no budget versus actual this
month.
Snow and Ice general ledger printout not available
electronically and members were not able to properly prepare for meeting so
this item was tabled until next meeting.
Motion to table by Julie Farrell
Second by Robert May
Yes all members present at 6:11 P.M.
Discussion concerning E911 grant funding/salaries.
Again, document not available electronically so members
could not properly prepare prior to meeting so this item was also tabled until
the next meeting.
Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes all members present at 6:15 P.M.
Discussion on Stabilization fund balance (s), chairman
states there is no response from Town Accountant so far on this issue.
Electronic copy concerning Town Meeting action involving stabilization fund (s)
from Town Clerk. Due to lack of information, this item was also tabled.
Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes by all members present at 6:18 P.M.
Further discussion on the Town’s stabilization fund with
the Chairman talking about the audits differing from what state website of the
DOR/DLS shows Templeton having in it’s stabilization fund. Still questions on
the stabilization and the differing balances. How did this happen since it
requires a 2/3 vote of town meeting to put money in or take money out of the
fund. Further discussion on this was tabled until next meeting.
Motion to table by Julie Farrell
Second by Bev Bartolomeo
Yes by all (seven members) at 6:28 P.M.
Committee discussed meeting with the DOR/DLS.
Question (s) by Julie Farrell; what needs to be done to
get free cash certified and tax rate set on time?
What is the additional information needed to get FY2016
free cash certified?
What will be the effect on FY2018 tax recap sheet to fix
prior errors?
Advisory Committee meeting of June 21, 2017 at Town Hall
Conference Room
Motion to request a joint meeting with selectmen to
prepare for the June 28, 2017 meeting with the DOR/DLS.
Motion by Paul Grubb
Second by Julie Farrell
Yes by 6 members with the Chairman not voting at 7:15
P.M.
A special financial report; memo –draft memo, citing a
report will be forth coming to include the omitted Advisory Committee submitted
information in the 2016 Annual Town report.
A motion to resubmit the original document (s) for inclusion in the
special financial report.
Motion by Bev Bartlomeo
Second by Julie Farrell
Yes by all at 7:35 P.M.
A request for transfer of funds from the Town Administrator
to pay legal bills.
Since no budget versus actual was available and no one
from the selectmen, Town Administrator or town accountant were present, the
Committee voted not to approve the transfer at this time.
Motion to approve transfer by Jeff Bennett
Second by Darlene Buelow
Vote Yes: Darlene Buelow, Wil Spring
Vote No: Jeff
Bennett, Robert May, Julie Farrell, Bev Bartolomeo, Paul Grubb
Vote at 7:44 P.M.
Motion to request a copy of the most up to date budget
versus actual document – electronically.
Motion by Julie Farrell
Second by Robert May – yes by all at 7:47 P.M.
Reorganization of the Committee:
Chairman: Motion by Jeff Bennett for Wil Spring as
Chairman – yes by all at 7:50 P.M.
Vice-Chairman: Motion by Jeff Bennett for Julie Farrell
was respectfully declined.
Vice-Chairman/second motion by Wil Spring for Jeff
Bennett, 6 yes and 1 no (by Jeff Bennett)
Clerk: Motion by Julie Farrell for Paul Grubb – yes by
all at 7:55 P.M.
Advisory Committee representative on Capital Planning:
Motion by Julie Farrell for Robert May,
Yes by all at 7:53 P.M
Nothing under old business.
New business:
Cemetery Perpetual care was brought up by Bev Bartolomeo.
Motion to request an updated copy of all the perpetual
care funds from fiscal year 2011 to present. (electronically)
Motion by Bev Bartolomeo
Second by Julie Farrell
Yes by all at 8:04 P.M.
Motion to adjourn by Julie Farrell
Second by Bev Bartolomeo
Yes by all at 8:16 P.M.
