TO: Board of Selectmen
FROM: Carter Terenzini, Town Administrator
RE: Administrator’s Weekly Report
DATE: September 14, 2017
CC: All Departments

Fall Town Meeting Articles desired by 10/01; Please see me ASAP to begin discussions.
For Town Hall Employees: Kindly finish your review and advise on any comments on the change in Days/Hours Memo resulting from our meeting on this matter.

Business Meeting or Workshop: N/A

Weekly Report: The grant application that MRPC submitted on behalf of the Town this past June to the Massachusetts Department of Energy Resources to assist the Town in becoming a “Green Community” was funded ($7,500). They will be contact soon to finalize the scope of work. A representative of Royalston has reached out to see if we might be willing to transfer at least one (if not two) of the modular units to them for their storage needs. I’m arranging for them to inspect them to make certain they meet their needs. We will approach you once we know a bit more. As you may recall, the FY 18 budget contained $10k for merit and equity raises for non-union personnel. I was originally going to leave it to the incoming TA so I was not doing it on the way out the door but… Not knowing the transition date for certain and not wanting to wait much longer I have begun the review process with the various Department Heads. I hope to have finalized the package for you for 09/25. We received 4 direct applications for the Management Fellow position and 11 referrals from the ICMA. I’ll narrow that down over the coming week or ten days to three applicants and then involve Mr. Hickey in a final interview. I’ve met with Diane to take a first look at revisions to the Boards rules of procedure and will begin a redraft based upon that. We also discussed procurement and, after a number of incorrect attempts at the same were presented to this office and had to be done differently, it is clear to me that developing a simpler decision tree to guide people could prove a substantial time saver to all and address many of the issues we seem to keep tripping over.

Administration & Finance Town Accountant: Nothing to report this week. (Out of the Office)
Treasurer/Collector: Nothing to report this week.

Assessor: Continued working on Sales Analysis for FY18 and submitted the LA3 to the Department of Revenue, waiting to get approval before the next step. Exemption Applications and Chapter land Paperwork continues to come in. Tuesday met with the Board of Assessors for their monthly meeting. FY18 Real Estate Exemption Applications were reviewed and approved. Bills, Commitments, FY17 Annual Report and 61 Forestry Land Application for renewal were all reviewed and signed by the Board., CAI GIS contract was signed. Attended the Department Head and the BOS meetings. Thursday attended 2nd day of a workshop in Danvers. Various phone calls received and follow-up work to them.
Town Clerk: Attended the department head meeting. Have been busy with several research projects. Working on the state required interstate crosscheck list

Public Works Highway Department:
Tree work at Gilman Waite field and on Norcross Hill and Green Lawn Cemetery. Trimming along road edge of branches was done on Norcross Hill. Mowing was in Graves’s development and on Bridge Street, parts of Back Bay and Circle St. Patch road side in Gilman Waite. Rebuild catch basins Ladder Hill, N. Main and Otter River Roads. The new sanders were delivered and will be put into trucks and prepped for the upcoming snow/ice season. The mechanic fabricated and welded on H12 to improve the back of the body and the tail gate. The garage intern assisted the mechanic in repairing the back-plate light on the COA vehicle