TO: Board of Selectmen
FROM: Carter Terenzini, Town Administrator
RE: Administrator’s Weekly Report
DATE: October 11, 2017
CC: All Departments ______________________________________________________________________________

Important Notices Positions Now Open: DPW - Highway: Laborer/Truck Driver 

BoS Workshop 10/16 to review Draft Warrant. Please plan to attend if you have an article.

Business Meeting or Workshop: The following is intended to supplement agenda items where a full memorandum may not have been required or updates are needed.

Item 5 is still in progress and will need a bit more discussion with you. Item 6 i&ii are now being worked on by Mr. Fortes and will not be available for distribution until Monday.

 Weekly Report: I met with our health insurance representatives to prepare for the upcoming renewal and budget season. John Driscoll was able to join me. Our loss ratios year to date and over the past two-year rating period look fairly good on the HMO side but the indemnity plan still remains at an extremely high level (2x loss over premium). We discussed potential savings now available on the Rx side which we need to do more PR on, a potential no-cost program expansion (though one always has to look at the effort needed if you ever have to constrict that improvement) and potential tweaks to contain the premium increases we are told to think of in terms of 8 – 10%. They will package all of this – and more – up for an IAC meeting in mid-November. I attended the meeting of the School Building Committee. Your bids came in very nicely at roughly $32.55 million. You will have roughly $4M for your construction contingency, furniture, fixtures and equipment (FF&E), permits/inspection, testing and the like. The timeline is for the Committee to present to you on 10/23, the School Committee to vote the Notice of Intent to Award on 10/25, you to get the next phase of BAN bids on 11/22, you to award the BAN on 11/27 and the contract to be signed shortly thereafter. The Financial policies are here for your signature so that we might circulate them to all. Collins will now proceed to comments on revenue optimization, and look at potential forecasting templates so that we do not have to construct them at our end. I finalized a Draft of the Fall Town Meeting warrant for 10/16 and kicked it off to Town Counsel to get a head start on review. There were no citizen petitions. The permits for the timber cutting were received this week so the bid process can commence shortly. The Police Station is out to bid. Given the virtual elimination of the USDA grant program ($25k - $50k) toward the project we will be looking at a general borrowing. Given the increase in the rate this year to claw-back the unrecovered debt of ’13 – ’16, given the payment patterns for the school in FY ’19; we may yet be able to shoe-horn that debt into a three – four year payment plan closer to what was originally projected. Holly and I have sorted out a relatively easy means of publishing online supplemental documents submitted during your meetings and we will start this process starting with your 10/16/17 meeting